Our current League Secretary, Katie, is stepping down at the end of the season for personal reasons. Therefore, we have a vacancy for a new League Secretary to get involved in the Barking, Havering and District Badminton League.
Performing the role of league secretary provides great insight into the operation and overall running of the BHDBL. Although primarily an administrative role, which requires the successful candidate to accurately take meeting minutes and respond via email to all league correspondence, the position also awards great responsibility for structuring the divisions and ensuring that teams are correctly promoted or relegated. It is a varied and interesting post that supports the work of the league’s treasurer and match secretary.
Main responsibilities include:
- Collect team entries, insurance certificates and player registrations via email at the beginning of each season.
- Create the first draft of the new season’s divisions across the men’s doubles, ladies pairs and combination league, promoting and relegating clubs if required based on the previous season’s results.
- Maintain and update the contact list of clubs, checking for the correct details of all club secretaries and match secretaries.
- Act as the first point of contact for league correspondence to and from the clubs, bringing any pertinent issues to be discussed before the committee at the next available meeting.
- Take the meeting minutes at all league committee meetings and circulate to the committee.
- Help the chairperson plan the annual general meeting (AGM) and create a report to feed back to the assembled clubs.
- Participate in league committee meetings, sharing views and opinions on the issues discussed.
- Helping with ad hoc projects and events as required by the chairperson.
League committee meetings are typically held five or six times a year, with meetings taking between 60 and 90 minutes depending on the topics to be discussed. These are usually held in the evening at a local pub in Hornchurch. On the whole, the meetings themselves are not a vast time commitment, however the league secretary’s other duties are a little more time consuming, particularly at the end of the summer months and the start of the season in September and October, when the new divisions are being formed and circulated.
Being organised, having a clear, explanatory tone and good email manner are all important traits in a league secretary. Also, the new league secretary will work closely with other members of the committee, such as the match secretary and treasurer, so excellent communications skills are also a plus.
The role presents a fantastic opportunity for an engaging club player to have an active role in shaping the league moving forward, as we modernise our processes and structure for the future of local badminton. You’ll have a hand in all areas of the league management and be a vital cog in the league’s internal machinery.
If you would like to apply for the role, please contact our League Chairperson, Stephen, by email on firstname.lastname@example.org.